"The
Thornbury Theatre"
859
High Street, Thornbury
Vic 3071 Australia
Tel: 613 9484 8787
Fax: 613 9095 3651
ABN: 31 126 145 686
RTO: 21983
CRICOS: 03082B |
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Admissions
enrolment process
- conditions
of enrolment - academic
honesty - recognition of prior learning
- information release - australian
esos act - admission requirements international students - printable forms
Enrolment Process
- As far as possible all applications and course enquiries will
be dealt with in a timely fashion.
- All correctly completed applications forms that do not require
closer evaluation or additional information will be “turned-around”
within a period of 5 days.
- A Student Contract (Acceptance Agreement) will be signed before
fees are handled and the student fully enrolled.
- Where additional information or evaluation is required it will
be requested and/or evaluated within a 5 period.
- Students will be formally enrolled and a student number allocated
on the student induction day (Enrollment Process Flowchart -
Step 1)
- A formal induction of students will occur on the week preceding
their commencement of classes (Orientation - ACOT Web site).
- A diagram of the Student Enrolment Process which outlines the
process and timelines to be followed will be published and evaluated
on a yearly basis (Induction Process Flowchart).
- Student applications from overseas jurisdictions will undergo
a process to determine the status of academic qualifications.
It is noted that if the student has obtained a student visa then
there has a measure of validating the authenticity of the qualification
through the process of gaining the visa.
- Other applications will be managed through the attached process.
- Where students apply with qualifications which fall outside
of the mainstream awards issued by a jurisdictions they may be
asked to validate the qualification (through) AEI-NOOSR at their
cost. Top
Click here to view Enrolment
Process
Conditions
of Enrolment -
International Students
The College will enroll students, in accordance with the following
conditions.
- By accepting a student place, a student enters into a contract
with the College for the length of the program in the student’s
electronic Confirmation of Enrolment (CoE).
- The policy of the College is to set fees at, or close to, the
minimum level set annually by the Australian Government. Fees
are not expected to increase by more than ten percent in any one
year.
- All fees, charges and accounts are payable in advance, at times
to be determined by the College, from time to time. Unless the
College determines otherwise, students will not be permitted to
commence any course, or any study period, until such fees and
charges are fully paid.
- Australian College of Trade (ACOT) reserves the right to cancel
or postpone any courses prior to their scheduled commencement
dates, should it be necessary. In such circumstances, if the course
is postponed by more than four weeks, and if a student is unable
to enroll in a similar course at ACOT all fees will be refunded.
Refund of the fees will only be granted in accordance with the
refund policy set out below
Full Fee Refund
The Australian College of Trade Pty Ltd will make a full refund
of course
fees paid in the following circumstances:
- Application for a student visa is unsuccessful. In this
case the Australian College of Trade Pty Ltd, reserves the right to retain application
fee of A$250.
- A request for refund in writing and proof of visa refusal
from the Australian Government must be sent to the Australian College
of Trade Pty Ltd upon visa refusal. In this case full refund of course
tuition fees will be made within 28 days.
- If for any reason the Australian College of Trade Pty
Ltd is unable to start
delivery of the course on the agreed starting date or ceases
to deliver the
course before it is completed. In this case a full refund
of course tuition fees paid will be made within 14 days
of the specified starting date or from the time the course
ceases to be delivered in accordance with the refund requirements
of the ESOS Act
2000.
Partial Fee Refund
The Australian College of Trade Pty Ltd will make a partial
refund of
tuition fees in the following circumstances:
If written notice of withdrawal is received from a candidate
at least 28
days prior to the initial course commencement, 50% of the
tuition fees are
refundable, less application fee of A$250
No Fee Refund
If written notice of withdrawal is received from a candidate
less than 28
days prior to the initial course commencement or at any time
after course
commencement, no refund will be applicable.
Refunds for any monies received by the Australian College
of Trade Pty
Ltd on behalf of the student for services other than tuition
fees must be
requested from the company delivering the service and will
be subject to
the respective companies refund policies.
In the event that an extension to your student visa is not
granted and the
course has commenced a refund will not be issued. You are
advised not
to enrol if you believe your visa will not be extended.
In the event that the student seeks and is granted approval
by the
Australian College of Trade Pty Ltd to transfer to another
provider prior to
completion of six months study of the principal course, no
refund of any
course money paid in advance will be granted.
In the event that a student’s enrolment is cancelled
because of
infringement with the Australian College of Trade Pty Ltd’s
disciplinary
Policy or breach of student visa conditions, no refund of
any course
money paid in advance will be granted
- In accepting an enrolment with the College, a student agrees
to abide by the College’s Code of Behaviour.
- Students suspended from the College and/or course, will
forfeit all fees.
- Students must have their OSHC current at all times during
their entire stay in Australia. Students are required to provide
the College with a copy of their Medibank health fund card
(or other health fund if not a Medibank member). At least
15 days before the expiry of their Medibank health fund card,
students are requested to renew their health insurance, either
by payment to the College, or directly, at the nearest Medibank
office.
- Students must keep the College and the Immigration Department
informed immediately they change their residential and postal
address, and provide their current telephone number.
- Students who are absent from the College are still required
to pay the fees due. If students are granted deferment from
the course that they are currently studying for a period of
more than 28 days, they are not liable to pay the tuition
fees for the deferment period. Important note: Students who
are granted deferment for any period should be aware that
the consequences of such deferment will, in most cases, result
in lengthening the time taken to complete the course and may
affect their student visa.
- Full tuition fees are to be paid as agreed and in the event
of failure to do so, ACOT reserves the right to withhold academic
results, certificates, services and materials. This condition
also applies where a student submits an application to withdraw
from a course at ACOT after the official commencement of a
study period as the tuition fees for that study period are
due and payable in advance.
- The College may also take further action to recover the
amount of tuition fees that continue to remain outstanding
by placing the matter in the hands of a debt collection agency.
- Where a student is absent from classes and the absence is
deemed to be due to illness, the student is required to produce
a medical certificate to the College’s Administration
and Finance Manager within two working days. Failure to do
this may result in further charges being made for any additional
assessment that may be required to achieve competency in the
units/modules affected by such absences. Further charges will
be applied for any absences not supported by medical certificates
and which result in additional assessments being required
to achieve competency. Currently, the applicable charge is
A$200 per unit/module for which additional assessment is required.
Note: all the above charges are subject to change without
notice and students are strongly advised to regularly consult
the College’s web site for the most current information.
- A student must maintain satisfactory academic progress throughout
their course. Please note that the College is required to
report students to the Department of Immigration and Border Protection
(DIBP) where they fail to achieve competency in 50 percent
or more of the units they undertake in two successive study
periods. (A study period is defined at ACOT as twenty two weeks
of classes)
- The College reserves the right to cancel, or defer, any
course, and to alter timetables and class locations without
notice. If the College cancels, terminates, or defers any
course, and is unable to offer a suitable alternative course,
fees will be refunded, or transferred to the new institution.
- The College reserves the right in every case, at its discretion,
and for any reason, to alter, or not to offer, any course
before its scheduled commencement.
- Any request by a student must be made in writing and signed
and dated by the student. Verbal requests will not be accepted.
- International Students must be over the age of 18 years
at the time of enrolment. Top
Academic Honesty -
College Policy
- A student shall not engage in any activity that involves
attempting to receive a grade by means other than honest effort,
for example:
- A student shall not, knowingly, procure, provide, or accept,
any materials that contain questions, or answers, to any examination,
or assignment, to be given at a subsequent time.
- A student shall not complete, in part, or in total, any
examination, or assignment for another person.
- A student shall not, knowingly, allow any examination, or
assignment, to be completed, in part, or in total, for himself,
or herself, by another person.
- A student shall not plagiarise, or copy, the work of another
person and submit it as his, or her, own work.
- A student shall not employ unauthorized aids when undertaking
course work.
- A student shall not, without proper authorization, alter
graded class assignments, or examinations, and then re-submit
them for re-grading.
- A student shall not provide their assignments, in part,
or in total, to any other student in current, or future classes
of the course. A student shall not procure, or accept, assignments
from current, or prior, classes of the course.
- Collaborating with other students to develop, complete,
or correct, course work, is limited to activities explicitly
authorized by the instructor. Use of other students’
course work, in part, or in total, to develop, complete, or
correct, course work is unauthorized.
- Each student is responsible for knowing and abiding by the
College’s policies on academic and student conduct.
Any student found to be in breach of the College’s Academic
Dishonesty, or Student Conduct policies will be given a grade
of “NYC” in the course, and will be reported to the Department of Immigration and Border Protection (DIBP) . A student Committing acts that violate Student Conduct policies that result in course disruption are liable for suspension, or dismissal, from the CollegeTop
Course Credit and Recognition of Prior Learning (RPL) Procedure
- Students seeking recognition of prior learning/course credit
will be provided with a copy of the policy and a Credit Transfer/RPL application form. The application form is designed
to assist applicants in the process of gathering evidence
and demonstrating competence.
- An appropriately skilled trainer/assessor will assess the
applicant’s current competence against the performance
criteria or learning outcomes of the unit or module for which
skill recognition is being sought.
- An assessment report will be provided, including, where
current competence is not established. In the latter case
a recommended skills acquisition solution will be provided.
- If the applicant accepts the outcomes of the Credit Transfer/RPL assessment then a record of the outcomes is signed
by both the trainer/assessor and the student and placed on
the student’s file.
- If the applicant does not accept the outcome of the RPL/course
credit assessment they have the right to appeal against the
assessment decision and to have their assessment reviewed.
- All Credt Transfer/RPL appeals must be in writing and lodged
with the Director of Studies within ten (10) working days
of the notification of Credt Transfer/RPL assessment results
being sent to the applicant. Any appeal on process shall be
determined by the Director of Studies or other nominated appropriately
qualified assessor. Only one appeal against an Credt Transfer/RPL assessment outcome is allowed. The Director of Studies
will determine this appeal. If an appeal on outcome is allowed
- The Director of Studies will inform the applicant of
the reasons and provide advice as to what additional information,
if any, is required and/or what additional tasks, if any,
need to be undertaken; and
- The Director of Studies will constitute and convene
a newCredt Transfer/RPL panel
- The original Credt Transfer/RPL application form, together
with any supporting materials and documents, assessor notes,
records of interviews, records of client outcomes, letters
of advice, logs or agreements are to be retained in a hard
file by the Director of Studies. The original Credt Transfer/RPL application form, together with any supporting materials and
documents, assessor notes, records of interviews, records
of client outcomes, letters of advice, logs or agreements
are to be retained in a hard file by the Director of Studies.
- For International students who are granted Credt Transfer/RPL
prior to the issue of a visa, the net course duration (as
reduced by Credt Transfer/RPL) will be indicated on the eCoE
issued for the student
- For International students who are granted Credt Transfer/RPL
after the issue of a visa, the net course duration (as reduced
by Credt Transfer/RPL) will be reported via PRISMS Top
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Admission
Requirements for International Students
18 years or older at the commencement of the course
IELTS 5.5 or equivalent (test results must be no more than 2 years old)
Completed secondary studies in the student's home country equivalent to an Australian Year 12 qualification or higher
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